What Does a Modern Conference Room Need?

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Conference rooms still serve the same purposes they have always served: a huddle room for the exchange of ideas and updates between employees, and a quiet place to communicate with clients. However, with more people working remotely, more companies expanding internationally and more businesses using digital platforms for their businesses, the modern conference room requires technology updates that bring us far, far away from conference rooms of the past.

So, what does a modern conference room need?

Your conference rooms need to have the technology to communicate with employees and clients who can’t be in the office with you. This means that you’ll need a great phone and video conferencing system, and the tools to support them. For instance, a phone system that just makes calls can’t help you keep up with remote employees. Choosing a system that is fully integrated means you’ll spend less time forwarding calls trying to connect to the right person, and more time on the work you’re there to do. Similarly, a video conferencing system is no good if you don’t have desktop or network sharing to make sure everyone on the call is looking at the right information.

Aside from the technology to make conversation and collaboration easy, your conference room should be comfortable! This means making sure your seating is arranged so employees and visitors don’t have to strain to see each other or the presentation in front of them. Make sure the color and lighting in the room is comfortable, but not too comfortable – you don’t want your clients dozing off because of yellow, dim lighting putting them to sleep.

Your company’s message and goals are the most important part of communication and connecting with new clients, but the way you send out your message can have a huge impact. To learn more about the solutions that BCS offers to update your conference room, give us a call at (757) 497-3100, or use our online contact form.

IT is Your Friend

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Navigating technology and IT solutions can seem overwhelming, especially for employees who have no direct involvement with your company’s network. Many choose to leave the technical side of things to the outsourced company, and others may not trust an outside company with their information at all.

However, your IT company doesn’t have to be just a stranger – IT can be your friend! Getting to know your IT company can make you feel better about keeping your data secure, and help things run smoothly when problems arise. Here are a few ways to create a better relationship with your IT company:

  1. Get to know your technician. If your outsourced IT company has employees assigned to your company, be sure to get familiar with the technician assigned to your account! This will make things easier when you need to contact someone about your data or security by knowing who is familiar with your account.
  2. Ask questions. Become familiar with how your data is stored, where it is stored, who has access to files and what the plan is when it comes to a data breach or needing access to a backup by asking questions. There are no dumb questions, and becoming familiar with these procedures will help you trust your outsourced company and make you more knowledgeable about your own network and how IT support works.
  3. Know your services. There may be a service you need that you are unfamiliar with or aren’t sure is right for you. Talk with your IT company to find out every option and set up a service that is tailored to your type of business. For instance, companies who store customer’s personal information will need more backups and security.

If you’re interested in IT Support or Network Monitoring services, Call BCS at (757) 497-3100 today to learn more about how we can help your business run more efficiently and with a greater degree of security, leaving you worry-free during future data breach scares.